Job Description

The Executive Assistant will assist with the professional and personal affairs of a winery executive based in Napa, CA. The role encompasses a wide variety of business tasks in addition to analyst support and helping with personal tasks.

Anticipated schedule can be flexible, with 3-4 days a week in Napa from Monday to Friday, and occasional work in the Peninsula. The ideal candidate would be open to helping at both locations.

Responsibilities

• Administrative tasks, such as sorting and filing documents
• Assist with project coordination
• Organizing email and physical mail, and responding as needed
• Assist with basic financial tracking and investment analysis
• Research projects, and preparation of reports or presentations
• Scheduling meetings and note taking
• Personal tasks, such as ordering and picking up lunch, watering plants, or running errands
• Meeting with contractors or vendors
• Scheduling travel arrangements for both business and personal travel
• Answering phone and returning calls if needed

Requirements

• Minimum 3 to 5 years of related job experience
• Familiarity with Google Workspace and Microsoft Office, including Outlook and Excel. Experience with project management software is a plus
• Excellent spoken and written English, with error-free writing
• Strong organizational skills and high attention to detail
• Must be available to work in-person in Napa, and on occasion in the Peninsula
• Experience with investment analysis, tax organization, or financial analysis a plus
• Associate’s degree or Bachelor's degree is a plus

Anticipated wage: $30 - 45 per hour. Compensation to be determined based on qualifications. If you are interested in discussing the position, please reply with your resume. Thank you.

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