Job Description

TITLE: Executive AssistantREPORTS TO: President & CEOSTATUS: Regular, Full-time, Exempt

POSITION DESCRIPTION SUMMARY : The Central New York Community Foundation has been entrusted with permanent charitable endowment funds, the earnings from which are used to provide grants to nonprofit organizations. This position is the first point of contact for the president & CEO to include the board of directors, committee members, and any persons external to the organization wishing to engage with the president & CEO. This position provides executive support in a one-on-one working relationship with a high level of confidentiality. This position also provides executive support to the president, board of directors, and leadership team, as well as certain other committees established by the board and/or staffed by the president & CEO.

The Executive Assistant must be pro-active, creative and thrive working in a collaborative environment that is mission-driven, results-driven and community oriented. They will have a demonstrated ability to be flexible and adaptive while exercising strong judgement and exceptional attention to detail, all while multitasking to meet deadlines. The Executive Assistant will have an understanding and commitment to the Community Foundation’s mission and vision along with experience collaborating effectively with persons from various cultural, social and ethnic backgrounds.

MAJOR RESPONSIBILITIES:

Executive Support to the President & CEO:

• Provide high level support to the president & CEO, such as managing an active calendar and handling correspondence that may be confidential
• Keep the president & CEO informed of upcoming commitments and responsibilities, delegate or reprioritize conflicting demands and time pressures
• Inform the president & CEO of any organizational or community concerns and issues that may need to be addressed
• Support leadership team in interactions with CEO
• Make all arrangements for meetings, conferences, trips, and speaking engagements, including assembling detailed itineraries or agendas and preparing packets of materials or background information for the president & CEO to review in advance
• Manage process for the president & CEO’s monthly expenses

Board Support:

• Function as the president & CEO’s administrative liaison to the board of directors and executive committee
• Create a comprehensive, year-long Community Foundation calendar of standing committee meetings and major events
• Schedule annual Board orientation in consultation with board and governance chairs and leadership team
• Annually collect conflict of interest, confidentiality, and board compact forms from the board
• Provide governance committee with board diversity, attendance, and prospect charts
• Draft annual nominating slate for board and secure nominee bios and photos
• Provide assistance to board and committee members as requested

Leadership Team Support:

• Manage external nonprofit event invitations, track sponsorship details and payments, and collect RSVPs for donors, Board members, and staff invited to attend
• Attend all board and committee meetings to take comprehensive meeting minutes, produce to Leadership team to sign, and file accordingly
• Provide assistance to Leadership team as requested

General :

• Work as a member of inter-departmental teams, as appropriate, to ensure the effective and efficient operations of the Foundation; perform other duties as assigned.

PREFERRED QUALIFICATIONS:

• Deep interest in and commitment to philanthropy and the work of the Community Foundation, with a demonstrated commitment to the Central New York area, its people and their concerns
• Commitment to be guided in all work by the vision of diversity, equity and inclusion that has been established by our staff and board.
• Minimum of 5 years of related work experience required including calendar management
• Computer proficiency including knowledge of Microsoft Office, and a willingness to learn all appropriate Community Foundation software
• Excellent analytical, organizational and communication skills
• Superior attention to detail
• Ability to organize and prioritize work and manage multiple priorities simultaneously
• Superior customer service skills to external and internal constituents. Excellent listening skills, follow through and problem-solving abilities
• Excellent interpersonal, verbal and written communication skills

TIME REQUIREMENT

This is a full time exempt position requiring 37.5 hours per week plus occasional early, late or weekend hours are required. Work hours are 8:30 a.m. to 4:30 p.m. with some flexibility. Tuesdays through Thursdays are designated in-office days. Staff that choose to work a hybrid work schedule may choose to do so on Mondays and/or Fridays, dependent on management approval.

BENEFITS

Salary range is $60,000 - $70,000. Employee benefits include health insurance, dental insurance, vision insurance, annual vacation and sick & safe leave, thirteen paid holidays, term life insurance, additional disability insurance, parking, 401(k) retirement savings program with employer contribution and match, optional flex spending accounts for medical or dependent care expenses and other benefits as outlined in the employee handbook.

HOW TO APPLY

Please send a letter of interest and resume to careers@cnycf.org. Applications will be accepted until the position is filled.

Job Tags

Permanent employment, Full time, Work experience placement, Work at office, Holiday work, Monday to Friday,

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