Public Trust - Administrative Assistant Job at Bailey Information Technology, LLC, Kansas City, MO

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  • Bailey Information Technology, LLC
  • Kansas City, MO

Job Description

Administrative Assistant Location: Kansas City, Missouri
Number of Positions: 3
Clearance Required: Public Trust clearance

About the Role Join the front line of homeland security support. As an Administrative Assistant , you’ll be the hub that keeps a high-impact law enforcement and security organization running smoothly. You’ll support regional leadership and staff who protect federal facilities and the people who work in them.

What You’ll Do
  • Provide day-to-day administrative and clerical support to regional leadership, supervisors, inspectors, and program staff.
  • Draft, edit, and format correspondence, reports, spreadsheets, and presentations for internal and external stakeholders.
  • Enter, update, and track data in Government systems and spreadsheets to support reporting, taskers, and program oversight.
  • Schedule and coordinate meetings, conference calls, and training; manage conference room reservations and virtual meeting links.
  • Prepare agendas, notes, and action items and follow up with staff to close out suspense items.
  • Maintain electronic and hard-copy files, including Facility Security Assessment (FSA) documentation and other official records.
  • Assist with FOIA tracking, timekeeping support, travel coordination, supply ordering, and routine office logistics.
  • Support surge or emergency operations by providing extra administrative support during heightened security events or incidents.

What You Need
  • High school diploma or equivalent (some college or business/office training preferred).
  • 5+ years of administrative/office support experience, preferably in a government, law enforcement, or security environment.
  • Strong skills in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat; ability to learn DHS/FPS systems (e.g., ITMS, GSA Fleet, LEIMS, GovTA).
  • Excellent organization, attention to detail, and follow-through in a fast-paced setting.
  • Strong written and verbal communication skills and comfort interacting with all levels of staff.

Job Tags

Work at office,

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