Job Description

Job Description

Job Description

About Us: We are a full service commercial real estate firm specializing in Tenant Representation, Landlord Representation, Investment & Owner-User Sales, Property Management, Construction & Project Management, and Consulting. Our Property Management division is fast growing primarily managing office, retail and mix-used commercial properties in and around downtown San Francisco.

Position Overview: The Property Coordinator provides critical administrative and operational support to the Property Management team. This role ensures smooth daily operations across a portfolio of commercial properties, facilitates tenant communications, coordinates vendor services, tracks maintenance and capital projects, and assists with financial and reporting tasks. The ideal candidate is organized, customer-service oriented, detail-focused, and capable of juggling multiple properties and deadlines in a fast-paced environment.

Key Responsibilities:

· Administrative Support

· Serve as a first point of contact for tenants, vendors, and internal teams; route inquiries, schedule meetings, and maintain calendars.

· Prepare and manage correspondence, memos, property reports, and meeting minutes.

· Maintain organized digital and physical files for each property (leases, service contracts, plans, insurance, certificates of occupancy, etc.).

· Tenant Relations & Communications

· Respond to tenant requests promptly; track service requests and follow up to ensure timely resolution.

· Operations & Maintenance Support

· Assist with on-site property tours, move-ins/outs logistics, and tenant improvements coordination.

· Project & Capital Improvement Coordination

· Assist with scheduling and tracking minor capital improvements and tenant improvements (TI) projects.

· Maintain regulatory and insurance documentation (COIs, permits, safety certifications) and track expiration dates.

Qualifications:

· Education: Associate degree or equivalent experience; bachelor's degree preferred.

· Experience: Entry-level.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication (written and verbal) and customer service skills.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint).
• Ability to manage confidential information and handle sensitive tenant relations with diplomacy.
• Problem-solving mindset with attention to detail and accuracy.

Competencies:

· Customer-centric mindset with a professional demeanor.

· Proactive, self-starter attitude; capable of working with minimal supervision.

· Strong time management and ability to meet deadlines.

· Collaboration and teamwork across property, accounting, and field operations.

· Adaptability to changing priorities and demand in a dynamic market.

Work Environment:

· Fast-paced, client-facing role with exposure to commercial tenants, contractors, and building staff.

· Typical office hours with flexibility for on-site presence at properties as needed; some evenings or weekend work may be required for special projects or tenant events.

What We Offer:

· Competitive pay commensurate with experience for both full-time and part-time.

· Opportunities for professional development and advancement.

We are a full service commercial real estate firm specializing in Tenant Representation, Landlord Representation, Investment & Owner-User Sales, Property Management, Construction & Project Management, and Consulting. Our Property Management division is fast growing primarily managing office, retail and mix-used commercial properties in and around downtown San Francisco.

Company Description

We are a full service commercial real estate firm specializing in Tenant Representation, Landlord Representation, Investment & Owner-User Sales, Property Management, Construction & Project Management, and Consulting. Our Property Management division is fast growing primarily managing office, retail and mix-used commercial properties in and around downtown San Francisco.

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