Job Description

Are you someone who is outgoing and likes variety in your day-to-day tasks?

If so, this may be the place for you.

The incumbent will assume a set of tasks and responsibilities aimed at supporting the entire office, assisting the leadership team and various ad hoc activities.

Responsibilities

• Be a Frontmatec Ambassador-First Impressions-Greet clients and other visitors
• Manage the front desk and common areas, ensuring a clean, organized, and friendly space at all times.
• Provide comprehensive administrative support to office staff and leadership, including document preparation, supply management, and general office coordination.
• Assist with payroll processing tasks in collaboration with HR and finance to ensure timely and confidential handling of employee compensation.
• Support HR functions such as onboarding new hires, coordinating interview logistics, posting job openings, and maintaining candidate tracking systems.
• Uphold and reinforce confidentiality standards, particularly when handling personnel files, payroll data, and sensitive business information.
• Coordinate and maintain internal communication platforms and employee information.
• Plan and support company events and internal engagement initiatives (e.g., summer party, holiday celebrations).
• Organize and facilitate meetings and events, including scheduling, room coordination, agenda preparation, and minute-taking.
• Provide cross-functional administrative support to departments such as Sales, Service, and Accounting.
• Take ownership of ad hoc projects and special assignments as needed.

Qualifications

• Previous experience in an administrative, office coordinator, or HR support role strongly preferred.
• Strong interpersonal and communication skills with a passion for delivering exceptional service.
• High level of professionalism, discretion, and attention to detail.
• Ability to manage multiple priorities with ease and stay calm under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Comfortable working in a dynamic environment with varied responsibilities.

**UKG experience a plus.

What We Offer

• Medical, Dental, Vision, STD/LTD, FSA, HSA
• Large company contribution towards your benefit premiums for full-time employees
• 401(k) Options
• Vacation Time Off, Sick Time Off, Personal Time Off, 8 Paid Company Holidays and Yearly increases

EEO

Frontmatec is an equal opportunity employer.

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