Job Description

At ALC Environmental, we are looking for a qualified Office Assistant / Receptionist to join our team. We are seeking a candidate who will embrace diversity, integrity and respect as a part of professionalism and success.

This is an opportunity for a professional team player who knows what it takes to get the job done. The successful candidate will be energetic, can learn quickly, perform professionally, and perform multiple tasks effectively and accurately.

Responsibilities:

The purpose of the Office Assistant / Receptionist is to support various clerical tasks and ensure the smooth operation of ALC Environmental office, including answering phone calls, managing mail, filing documents, assist with office supplies, scheduling appointments, and providing general administrative assistance as needed. Office Assistant / Receptionist is the first point of contact for visitors and inquiries within the office and is responsible for:

• Greeting Visitors: Welcoming and greeting visitors when they arrive at the office and direct them to the appropriate person or meeting room. 
• Phone Management: Answer incoming calls promptly, route calls to the correct staff member, and take accurate messages when necessary. 
• Mail Handling: Receive, sort, and distribute incoming mail, as well as prepare outgoing mail. 
• LBP Field Paperwork and Sample Handling: Input information in the Logbook, scan and upload paperwork, manage document traffic and prepare samples for shipping.
• Data Entry: Input data into relevant systems as required. 
• File Management: Organize and maintain physical and electronic files according to company procedures. 
• General Clerical Tasks: Perform tasks like copying, faxing, scanning documents, and preparing presentations as needed.
• Office Administration: Assist with office supplies inventory, order replacements as needed, and oversee basic office equipment. 
• Ensure that recordkeeping protocols and tracking are followed, and work is documented accurately.
• General discretion and judgment are exercised routinely in the execution of job duties.

Qualifications & Knowledge Required:

• Strong commitment to punctuality and reliable attendance.
• Excellent verbal and written communication skills.
• Knowledge of administrative and recordkeeping practices.
• Maintain strict confidentiality regarding all company operations and sensitive information.
• Exceptional organizational skills.
• Good analytical skills.
• Ability to multitask and prioritize tasks effectively.
• Customer service skills for interacting with clients and visitors
• Very good command of Microsoft Office Suite (MS Excel & Word ).
• Detail-orientated and energetic individual.
• Minimum three years of administrative experience.
• High school diploma or GED certificate required.
• Working experience in a high-pressure environment, including experience in adapting to changing priorities.

ALC offers a competitive compensation package including Health and Dental Benefits, Paid Time Off for Vacation, Sick and Personal Time, Volunteer Time Off, 401K with company match, Commuter Benefits, Group Whole Life Insurance and Supplemental Benefits, a Fun Office Atmosphere including Snacks and a Friendly, Collaborative Culture that values personal initiative and professional achievement.

ALC is an Equal Opportunity Employer.

Expected Compensation Range: $45K to $55K per year depending on qualifications and experience.

Workstation: NYC ALC Office (remote work is not applicable for this position)

Interested candidates should submit a resume to info@alcenvironmental.com. 

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