Job Description

Our client, a large regional Law Firm is actively looking for an Office Assistant for their growing/new office in Richmond, VA!

Job Responsibilities:

The Receptionist will manage reception duties, oversee the conference center, and handle various administrative tasks. Working hours are from 8:30 a.m. to 5:00 p.m.

Responsibilities include:

• Answering calls and directing them on a multi-line phone system with professionalism and courtesy.
• Screening calls, taking messages, and directing callers to appropriate destinations.
• Communicating clearly and professionally with clients and colleagues.
• Greeting visitors, assisting attorneys with conference room and office reservations, and preparing conference rooms with required supplies.
• Managing client files and maintaining the electronic database.
• Manage office supplies and equipment, ensuring inventory is stocked and in working condition.
• Handle incoming and outgoing mail and packages.
• Assist with scheduling and coordinating meetings, appointments, and events.
• Prepare and file documents, both physically and electronically, maintaining an organized filing system.
• Perform basic office duties, including copying, scanning, and faxing documents.

Experience & Requirements:

• At least 2 years of experience in an office setting.
• Proficiency in Windows-based software and Microsoft Office Suite is essential.
• Experience in a personal injury law firm or legal environment is a plus, but not required.
• A friendly, positive demeanor, and a stable work history with a minimum of 3 years in one role is preferred.

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