Job Description

Company Description

Established in 1987, Lee & Associates-Ontario is a part of the largest broker-owned real estate brokerage firm and is the highest-grossing & producing Lee & Associates office in the nation. Our company offers a broad array of commercial real estate services to institutional and private clients. We specialize in industrial, office, land, and retail property sales and leasing, investment consulting, tenant representation and relocation, property evaluation, market research, and build-to-suit projects.

Lee & Associates-Ontario holds one of the largest market-shares in the Inland Empire Industrial Market in terms of transactional value and volume. The unique structure of the company gives agents the opportunity to earn their position as a shareholder in the office, all while having a national platform and network with a renowned and respected brand. 

Position Overview

We are seeking a detail-oriented and creative Marketing & Research Coordinator to support our shareholders and agents. The ideal candidate will be responsible for creating and assembling a variety of marketing materials, managing email campaigns, conducting market research, and assisting with office operations.

Key Duties

• Create & assemble marketing presentations, offering memorandums, property brochures, tour packages, due diligence materials, broker opinion of values, aerials, etc.
• Design new, modern templates for all marketing materials including brochures, offering memorandums, aerials, maps, site-plans, email blasts, etc.
• Produce & design custom broker projects upon request
• Design & manage all marketing emails sent out on a weekly basis
• Assist in preparation of up-to-date market research reports & briefs to provide agents and clients a summary of the current market
• Prepare Contracts, Lease Documents, Addendums, Proposals, Listing Agreements, Listing Presentation Packages, Offering Memorandums, and other related documents as requested
• Assist in maintaining the internal database by compiling, collecting, entering, and maintaining all market data
• Research & analyze market data, industry trends, local and national economic forecasts, and any other factors influencing the commercial real estate industry
• Analyze & compare market data by cross-referencing databases to confirm accuracy
• Generate property, available, comp searches & provide reports to agents using the corresponding databases
• Obtain demographics, traffic counts, owner records as needed
• Provide assistance to the Director of Operations as needed
• Learn and understand industry terms and concepts of product types
• Manage leads & listing calls and route to appropriate sales agent
• Assist with managing front desk duties, answering phones, sorting mail, managing office supply inventory
• Process overnight deliveries, outgoing faxes, bound packages, run copies as requested
• Familiarity with office equipment & assist with any troubleshooting

Qualifications

• Bachelor's Degree in Marketing, Graphic Design, Business, Real Estate, or other related field
• Proficiency in Microsoft Office Suite
• Familiarity in Adobe InDesign, Preferably Adobe Suite
• Familiarity in Constant Contact, Mail Chimp, or any other email service
• Strong time management skills and ability to multitask and prioritize assigned tasks
• Strong analytical skills
• Knowledge of basic real estate principles is a plus
• Excellent grammar, punctuation, & writing skills
• Experience with AIR CRE Contracts is a plus
• Capability to work effectively and efficiently in a fast-paced, deadline-oriented environment
• Ability to work independently and produce quality work with little direction

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