Job Description

TRACY UNIFIED SCHOOL DISTRICT JOB DESCRIPTION

POSITION TITLE: High School AdministrativeSecretary

DEPARTMENT/DIVISION : High School

POSITION SUMMARY: Under general direction of the site Principal, to provide secretarial and clerical services to the High School Administrative Staffand to do related work as required. This is a ten month position that includes ten extra work days each school year.

ESSENTIAL FUNCTIONS:

1. As directed by the Principal or his/her designee, provides Secretarial, Clerical, and AdministrativeSupport to the High School Administrative Staff and Programs. Serves as a clerical assistant to the Principal or his/her designee. Serves as back-up for receptionist and Principal's Secretary.
2. Conducts effective communication with students, parents/guardians, staff and the public in person and via electronic communication devices; Maintains records, reports, and operates standard office machines; collects and issues changes of programs, and tallies program changes.
3. Takes and transcribes oral dictation, and composes correspondence from brief verbal instructions. Prepares agendas, sets up for meetings, takes and transcribes minutes. Prepares memos, reports and bulletins. Maintains files for the High School Administrative Staff and Programs.
   1. Receives and opens office mail.
   2. Act as a receptionist.
   3. Receives visitors and responds toinquiries regardingthe school via electroniccommunication devices.
   4. Serves as a vital staff and public relations link through personal contact or electronic communication devices
4. Compiles confidential materials under the direction of the Principal or his/her designeerelating to staff and other matters.
5. Maintains reports, databases, calendars, and other records and operates standard office machines.

10. As directed by the Principal or his/her designee , provides coordination for both classified and certificated staff in the preparation, dispensing and gathering of information, and assists substitutesand other site clerical staff

11. As directed by the Principal or his/her designee , arranges for substitutes for teachers who are to be absent due to school-related activities.

12. As directed by the Principal or his/her designee, processes departmental purchase requests, orders and inventories all general supplies, and dispenses supplies to staff and students.

13. As directed by the Principal or his/her designee, processes transportation requests for buses and school vehicles.

14. Makes announcements to the student body and staff over the intercom.

15. Assists students in office; Prepares and issues admit slips to class; checks with parents to verify absences, reports

patterns of attendance problems and recurring absences; reminds students to bring excuses; picks up absence

slips. Checks out students when ill, assigns students to support room when deemed necessary by set criteria.

16. Assists injured students, and completes student accident reports as necessary.

17. Maintains regular and prompt attendance in the workplace.

18. Performs other related duties as assigned.

19. Assists counselors with registration and evening registrationactivities, andprepares registrationpaperwork and

packets for parents and guardians.

20. Assists the Career Tech with Senior Scholarship night and Career Day.

EDUCATION AND EXPERIENCE:

Ability to carry out oral and written directions, read, write and speak at a level sufficient to fulfill the duties to be performed. High school diploma or equivalent required. Two years of increasingly responsible clerical and secretarial experience, preferably to include at least one year of secretarial or clericalexperience in a school setting.

SKILLS AND QUALIFICATIONS:

1. Knowledge of functions and types of clerical operations performed at a large public school.
   1. Knowledge of office methods and practices including filing systems, receptionist and telephone techniques and letter and report writing.
   2. Knowledge of business English, including vocabulary, correct grammatical usage, and punctuation.
      1. Ability to interpret school district policies and regulations and apply them with good judgment in a variety of procedural matters.
      2. Ability to perform difficult and responsible clerical work with speed and accuracy.
      3. Ability to compile and maintain accurate and complete records and reports.
      4. Ability to make mathematical calculations with speed and accuracy.
      5. Ability to type at a speed of 60 words a minute from clear copy.
         1. 9. Ability to operate standardoffice equipment.

10. Ability to understand and carry out oral and written directions.

11. Ability to establish and maintain cooperative and effective relationships with students, parents and administrative officials.

PHYSICAL REQUIREMENTS:

Employees in this position must be/have the ability to:

1. Sit for extended periods of time.
   1. Enter data into a computer terminal / typewriter and operate standard office equipment for extended periods

of time.

1. See and read a computer screen and printed matter with or without vision aids.
2. Hear and understand speech at normal levels and on the telephone with or without hearing aids.
3. Speak so that others may understand at normal levels and on the telephone with or without hearing aids.
4. Stand and/or walk on hard/or uneven surfaces for extended periods of time.
5. Bend, squat, stoop and/or climb for extended periods of time.
6. Reach overhead, grasp, push/pull up to 25 pounds for short distances.
7. Lift and/or carry up to 25 pounds to waist height for short distances.

WORK ENVIRONMENT:

Employees in this position will be required to work indoors in a standard office environment and come in direct contact with school site and District staff, students, parents and the public.

SALARY : Range 32

APPROVED: TUSD 8/25/2009

Requirements / Qualifications

Comments and Other Information

Tracy Unified School District
Human Resources Department
1875 W. Lowell Avenue
Tracy, CA 95376
209.830.3260
Hours: Monday through Friday 8:00 a.m. - 5:00 p.m. (excluding holidays)
Nondiscrimination/Harassment/Intimidation/Bullying


The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment, intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities.


Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:


Title IX Coordinator - Jason Noll, 209/830-3280, jnoll@tusd.net.
504 Coordinator (students) Jason Davis, 209/830-3270, jdavis@tusd.net.
504 Coordinator (employees) Tammy Jalique, 209/830-3260, tjalique@tusd.net
The US Department of Education Office of Civil Rights 1-800-421-3481 ocr@ed.gov;
Office for Equal Opportunity: (202) 663-7081; contact_oeo@eeoc.gov


If you need a reasonable accommodation to participate in the hiring process, the district/county office will provide you with one upon notice.


No discriminacin/acoso/intimidacin/acoso


La junta de educacin est comprometida con la igualdad de oportunidades para todas las personas en la educacin. Los programas, actividades y servicios del distrito estarn libres de discriminacin ilegal, acoso, intimidacin y/o acoso basado en sexo real o percibido, raza o etnia, color, origen nacional, nacionalidad, religin, edad, orientacin sexual, preferencia sexual, ascendencia, identificacin de grupo tnico, gnero, expresin de gnero, identidad de gnero, discapacidad fsica o mental, estado civil o paternidad, o sobre la base de la asociacin de una persona con una persona o grupo con una o ms de estas caractersticas reales o percibidas, o acoso sexual en cualquier servicio, programa y/o actividad del distrito que reciba o se beneficie de asistencia financiera estatal. La junta promover programas que aseguren que las prcticas discriminatorias ilegales sean eliminadas en todas las actividades del distrito.


Las quejas que aleguen el incumplimiento de esta poltica de no discriminacin deben dirigirse al siguiente personal:


Title IX Coordinator - Jason Noll, 209/830-3280, jnoll@tusd.net.


Coordinador 504 (estudiantes) Jason Davis, 209/830-3270, jdavis@tusd.net


Coordinadora 504 (empleados) Tammy Jalique, 209/830-3260, tjalique@tusd.net


La Oficina de Derechos Civiles del Departamento de Educacin de EE. UU. 1-800-421-3481 ocr@ed.gov


Oficina de Igualdad de Oportunidades: (202) 663-7081 oeo@eeoc.gov Tracy Unified School District

Job Tags

Holiday work, Night shift, Afternoon shift, Monday to Friday,

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