Job Description

Job Description

Job Description

PURPOSE OF THE CLASSIFICATION:

Assists the City Manager in providing highly responsible managerial and administrative assistance in order to meet the operational needs of the City. Conducts the administration and coordination of municipal business and assists in the formulation of policy options including the development of recommendations for the management and operation of the City. Advises, assists and may direct department heads and senior management personnel in the resolution of policy issues and operating problems. The Assistant City Manager may serve as Acting City Manager in the absence of the City Manager and routinely represents the City Manager on various boards and commissions and before civic groups and organizations.

ESSENTIAL TASKS:

• Provides direction and coordination for the operation of assigned responsibilities, consistent with the vision, goals and strategic objectives of the City of Muskogee.
• Supervises department staff; plans and organizes workloads and staff assignments, provides ongoing training and evaluation of performance, communicating achievements and deficiencies as applicable.
• Establish priorities regarding work responsibilities and adjust to new circumstances or ideas as well as changing needs of the department and the organization.
• Meets with department/division heads to discuss programs, answer questions, address challenges and resolve issues which may arise in the course of daily business, including budget, personnel, customer service and interdepartmental issues.
• Formulates policy options, prepare reports and studies, make recommendations and serves as staff to the City Manager, City Council and advisory commissions or committees as required.
• Assists in the development of and interprets City policies for the City Council, appointed commissions and committees, City staff, the public, and other governmental agencies.
• Carries out the City Manager’s directives regarding interpretation of policies and represents the City Manager in resolving problems and conflicts within City government.
• Prepares items for the City Council agenda and assist in prioritizing and scheduling matters and issues for Council consideration.
• Assists the City Manager in the preparation, coordination, planning, and administration of the City Manager’s Office annual budget; ensures the financial integrity of the City through budget development, monitoring, regular reporting on financial conditions of the City and effective management of its fiscal resources.
• Assists City Manager on a wide variety of Municipal programs, capital projects, infrastructure projects and other issues.
• Meets with the public, City officials, representatives of public agencies and joint power authorities, contract service providers, special interest groups, and a variety of private organizations to explain, promote, gain cooperation with, negotiate agreements to achieve, and coordinate responses to attain the policy goals of the City.
• Responds to complaints or requests for information from the general public related to assigned areas of responsibility; reviews problems and recommend corrective actions; prepares summary reports as required.
• Serves as Acting City Manager in the absence of the City Manager.
• Performs other work as necessary and or as assigned.
• Must report to work on a regular and timely basis.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logically assigned to the position.

REPORTING RELATIONSHIPS:

The Assistant City Manager reports directly to the City Manager.

The Assistant City Manager is responsible for oversight of an assigned group of administrative and public service divisions.

QUALIFICATIONS :

Training and Experience : Graduation from an accredited college or university with a bachelor's degree in business or public administration, or related field, and at least seven (7) years of responsible management, middle-management or high level staff experience in a local government entity; or equivalent experience in a Department Director level position in a local government entity.

Knowledge, Abilities, and Skills : Knowledge of the theories, principles and practices of public administration; the organization, structure, operations, and legal authority for municipal government in Oklahoma; the decision-making process including the techniques for communicating and gaining acceptance of City staff in implementing such policies. Municipal operations include public safety, public works, planning and building, parks and recreation, finance, personnel, redevelopment and other typical municipal services. Knowledge of federal and state laws, including case laws and local ordinances, policies and regulations directing, controlling, imposing obligations on and limiting powers of local governance; strategies for developing operating and capital budgets, and finance programs. Ability to read, analyze and understand the most complex documents; formulate policies and policy alternatives independently or in cooperation with others; establish, articulate and achieve policies, goals, and objectives in a timely manner; manage, organize, direct, motivate, supervise and evaluate City staff and contracted for services; prepare logical, objective, comprehensive and concise memoranda, staff reports, studies, and correspondence on all matters within the scope of the knowledge required for the position. Provide professional and articulate advice, counsel, recommendations and represent the City’s positions and policies to elected officials, their committees, other governmental agencies, the private sector, the general public, senior management of the City, and other City staff. Establish and maintain effective, flexible, and professional relationships with the public, elected officials, City staff, and other governmental agencies and private organizations. Prepare and administer the finances and budget of assigned selected activities of the City. Skilled in communication, in the use of computers, word processing programs and office management functions.

Physical Requirements : The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the American with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements include arm and hand steadiness and finger dexterity to efficiently use a keyboard and telephone; occasional lifting up to 35 pounds; frequent carrying, pushing, and pulling up to five pounds, with occasional carrying, pushing, and pulling up to 10 pounds; may be subject to walking, sitting, reaching, balancing, bending, kneeling, handling, feeling, climbing, smelling, and twisting; and vision, speech, and hearing sufficient to perform the essential tasks; may be subject to exposure to weather within safety or other field work and visitation. Punctuality and reasonable attendance is essential. Must submit to drug screening and fitness to work physical exam.

Licenses and Certificates : Possession of a valid Oklahoma Class D driver’s license is required.

WORKING ENVIRONMENT: Work is performed mostly in an office setting. The noise level in the work environment is normally quiet. Occasional travel within the city limits will be required. Some travel outside the city limits may be required.

Notice: This classification is a “safety sensitive” position as defined by the United States Department of Transportation drug and alcohol testing regulations, the Oklahoma Standards for Workplace Drug and Alcohol Testing Act and/or the Oklahoma Medical Marijuana laws. As a “safety sensitive” classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.

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