Administrative - Executive Assistant II Job at Prolim Global, Remote

K1J2NUtxaFJabzlrRUF0c0orOXNMV0drREE9PQ==
  • Prolim Global
  • Remote

Job Description

Job description Job Title: Executive Assistant II (Administrative)

Location: 100% Remote (U.S. based)

Client: Meta

Job Description:

Meta is seeking a highly organized and detail-oriented Executive Assistant II to join our Global Administrative Specialist program team. In this remote, full-time role, you will provide administrative support to multiple executives across various Meta locations, with a focus on high-volume calendaring, travel coordination, and expense reporting. You'll be part of a dynamic team of Administrative Specialists who support internal clients across the company.

Key Responsibilities:
  • Provide remote, high-volume calendar management , travel arrangements, and expense reporting for multiple executives.
  • Manage complex schedules, including internal/external meetings and recurring or ad-hoc events across different time zones.
  • Schedule and coordinate domestic and international travel using Concur or similar tools.
  • Prepare and submit expense reports in compliance with Meta's policies.
  • Build strong, ongoing relationships with clients to understand and support their business priorities.
  • Collaborate with other Administrative Assistants and internal teams for seamless meeting coordination and information sharing.
  • Offer proactive recommendations for time management and workflow efficiency.
  • Provide backup and transitional support for colleagues as needed.
  • Educate clients on the goals, scope, and service level agreements of the Admin Specialist program.
  • Maintain service within program SLAs and escalate issues when necessary.
Minimum Qualifications:
  • 3+ years of high-volume administrative coordination experience.
  • 3+ years supporting 2 or more executives concurrently.
  • 3+ years managing complex calendars for multiple executives.
  • Proficiency in Microsoft Office, Google Suite , and Concur (or similar tools).
  • Strong multitasking, time management, and organizational skills.
  • Ability to exercise discretion and sound judgment with sensitive information.
  • Experience working in a fast-paced, remote environment.

Job Tags

Full time, Remote job,

Similar Jobs

Larson Maddox

Senior Legal Counsel (Chicago) Job at Larson Maddox

 ...A rapidly growing private equity-backed energy company, is looking for a Senior Legal Counsel to join its in-house team and support a diverse portfolio of power generation projects, including natural gas, battery storage, and solar. The ideal candidate will provide hands... 

Jobot

Account Manager - IoT Job at Jobot

 ...Job Description Job Description Hiring an Account Manager- Bachelor's Degree - Experience with large customer accounts - CRM experience This Jobot Job is hosted by: Cam Strahm Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your... 

Schwartz Brothers Restaurants

Chef Job at Schwartz Brothers Restaurants

 ...Must be proficient in Microsoft Office SuiteMicrosoft Word, Excel, and Outlook. Ability to produce an excellent culinary and restaurant experience for patrons. Excellent verbal and written communication skills. Moderate reading and writing skills; ability to... 

Leidos

Principle Industrial Security Representative Job at Leidos

 ...Leidos has an exciting opportunity for a Principle Industrial Security Representative to support a large-scale program in Reston, VA....  ...inspection and self-inspections. Familiarity with CT mission and overseas deployments. Demonstrated ability to work independently and... 

Tarlton Corporation

Marketing Assistant Job at Tarlton Corporation

 ...is too large or too small if its work a client wants completed. MAJOR GOALS AND PURPOSE Play a key role in supporting the Marketing team by assisting with the organization and maintenance of marketing materials and the coordination of other marketing-related...