Job Description

Job Description

Job Description

Administrative Associate – Medical Field

Step into a pivotal support role in a distinguished medical environment! As an Administrative Associate, you’ll handle a variety of essential administrative tasks, from managing complex calendars and correspondence to coordinating high-level meetings and events. In this dynamic role, your organizational acumen and professionalism will be essential to ensuring the smooth flow of daily activities and communications within the department.

Responsibilities

• Oversee calendar management, meeting coordination, and preparation of agenda materials.
• Address and prioritize inquiries, resolving scheduling conflicts and making recommendations for streamlined operations.
• Independently arrange conference rooms, audiovisual setups, and refreshments.
• Manage incoming calls, providing answers and resolutions or routing them to the appropriate contacts.
• Handle both electronic and paper correspondence, assessing, routing, and following up as needed. Independently create accurate documentation, including emails and other professional correspondence.
• Serve as a primary contact for departmental information, responding to inquiries in a timely, professional manner.
• Coordinate multifaceted travel arrangements, compiling detailed itineraries for conferences and meetings.
• Organize events, including conferences, dinner meetings, and social gatherings.
• Utilize software tools to create complex charts, spreadsheets, presentations, and other reports.
• Research, compile, and prepare data and presentations for leadership.
• Track and summarize financial reports, monitor expenditures, and support the budget development process.

Qualifications

• Associate’s degree or equivalent experience; Bachelor’s degree in Business or Communications is preferred.
• Minimum of 3 years in an administrative role, ideally supporting an executive or organizational leader.
• Proficiency with office software, including advanced document and data management.
• Strong organizational and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with care.
• Excellent interpersonal and communication skills.

Join an environment that values expertise, collaboration, and dedication, where your contributions make a meaningful difference every day!

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